Electronic Funds Transfer
Filing Reminders and Changes
- Beginning in 2015, the new due date for the Employer's Annual Summary of Virginia Income Tax Withheld (Form VA-6 or Form VA-6H) along with required wage statements (Forms W-2 and 1099) is now January 31. This will allow for the faster and more secure processing of income tax refunds.
- The 2012 -2014 Appropriations Act requires the Virginia Department of Taxation to collect all Sales and Use tax return payments electronically. This applies to dealers who file either on a quarterly basis or a monthly basis.
Electronic Funds Transfer Requirements
Electronic Funds Transfer (EFT) involves the transfer of funds from your bank account to the State's bank account. EFT not only saves check writing and mailing costs, but also ensures that your payment is made without the worry of a check being lost in the mail.
Over the last several years, many taxpayers have voluntarily chosen this efficient and cost effective method for making their tax payments. The Department of Taxation requires most companies to file and pay electronically. Information on these requirements is included below.
- All Sales and Use tax dealers must file and make return payments electronically.
- Dealers who file on a quarterly basis are required to file and pay electronically.
- Dealers who file on a monthly basis are required to file and pay electronically.
- All withholding filers are required to submit all returns and payments electronically.
- This requirement includes all payments (VA-5, VA-15 ).
- This requirements includes all reconciliation submissions (VA-16, VA-6 and VA-6H).
- All employers are required to file their annual report of withholding statements, Form W-2, electronically.
- If your financial institution does not honor any payment to us, the Tax Department may impose a fee of $35 (Code of Virginia § 2.2-614.1). This fee is in addition to any other penalty/interest related to the account/filing.
Return and payment information is required to be submitted using these systems or separately by making ACH credit payments for all required payments and returns. All of these systems are safe, secure and available 24/7.
If you are unable to make the necessary changes to file and pay electronically, request a waiver. Requests for a waiver must be submitted in writing, using the applicable waiver request form.
- Sales Tax Electronic Filing Waiver Request
- Employer Withholding Electronic Filing Waiver Request
- Corporation Income Tax Electronic Filing Waiver Request
- Pass-through Entity Income Tax Electronic Filing Waiver Request
For additional information about using Electronic Payments, review the Electronic Payment Guide.
If you have any additional questions contact the Office of Customer Services at (804) 367-8037 or by or email us your questions.