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How to File and Pay Your Sales and Use Tax

Returns for most of Virginia’s Sales and Use taxes and fees are due by the 20th day of the month immediately following the end of the reporting period of the return (e.g. May’s return is due June 20; the January – March quarterly return is due April 20). Aircraft and Watercraft Sales and Use Taxes are the exception; due dates and filing procedures for these taxes can be found on the Aircraft and Watercraft page.

File Online

The Virginia Department of Taxation offers a variety of online services, all of which are free and most are available 24 hours a day. Filing and paying your taxes online is significantly faster, more efficient and less prone to error than paper transactions.

Beginning with the July - September 2013 return (due October 21, 2013), quarterly sales tax filers (Form ST-9) must submit their returns and payments online. Monthly filers have been required to file and pay their tax online since July 2012.

The Department offers three options for electronically filing some sales and use tax returns:

  • eForms - eforms is an electronic way to file and pay your sales and use tax that looks similar to the paper versions of the returns.  Simply fill in the required fields; eForms will even do some of the calculations for you.  Learn more.

Available for Retail Sales Tax (Form ST-9) and Use Tax (Form ST-8).

  • Business iFile - iFile users prepare tax return information online. Simply fill in the requested fields. There is no need to copy information from one form to the next. Filing online carries the appropriate information throughout the process. Learn More.

    Available for Retail Sales Tax (Form ST-9), Use Tax (Form ST-8) and the Digital Media Fee (Form DM-1).
  • Web Upload - Web Upload is “file driven” with the ability to save all return and payment information into a single file to send to the Department. Similar types of systems may be referred to as "bulk filing" or "bulk uploading". Benefits include instant validation and feedback on your file content. You will know right away when your file is accepted or if there are any errors. You also have the ability to schedule (or warehouse) files for submission on a future date up to the due date of the return. Learn More.

    Available for Retail Sales Tax (Forms ST-9) and Use Tax (Form ST-8).

At this time, the Department does not have an electronic method for filing all sales tax returns. If you are filing a return for a tax type not listed above, please file a paper return.

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File by Paper

If you are not required to file electronically and would prefer to file a paper return, or if an electronic filing option is not available for the tax type you are filing, your return and payment must be postmarked no later than the 20th day of the month following the end of the reporting period.  Mailing addresses can be found with each forms' instructions.

Sales and Use Tax Forms

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Last Updated 8/23/2013 7:53

 

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