Web Upload is a free online filing service and it is available 24 hours a day, seven days a week. Web Upload is a quick and easy way to file and pay Employer Withholding and Sales Tax returns. In addition, you no longer fill out and file the paper return.
Web Upload is “file driven” with the ability to save all return and payment information into a single file to send to TAX. The program supports Excel, column based and delimited files. You may also zip or compress your files.
Benefits to Web Upload include instant validation and feedback on your file content. You will know right away when your file is accepted or if there are any errors. You also have the ability to schedule (or warehouse) files for submission on a future date up to the due date of the return.
You can submit return and payment information for multiple customers or periods in a single file, which is especially beneficial for tax professionals and payroll companies who file on behalf of multiple clients. The program is also a great option for small business owners who prepare return(s) using tax preparation software such as Quickbooks or use programs such as Excel. For those who want to file online for only one company or one filing period, you have the option of using Web Upload or our Business iFile. (See the Online Service Options table for details.)
Please refer to the Web Upload FAQs and the Web Upload Guide for additional details or go to Web Upload to begin filing today!
Withholding:
Sales Tax:
TAX offers both Web Upload and Business iFile as a way to file and pay your Withholding and Sales Tax Returns.
Review the information below to determine which system, Web Upload or Business iFile, best fits your filing needs:
| Web Upload | Business iFile |
| File on behalf of one or multiple companies | File quickly for only one company |
| File schedules for multiple locations | Key each location on a schedule separately |
| Modify your Web Upload layout to match your file and system layout | Key required fields as listed for filing the return |
| Create or use an existing file to submit return and payment information together without having to re-key each filing period | Type return and payment information for each period |
| View up to 90 days worth of uploaded files | View up to 14 months of online tax history |
| Designate one bank account for all payments in a file or save a different bank account for each payment in a file. This must be a checking account. | Save up to two bank accounts for each tax type. Either checking or savings accounts may be utilized. |
Web Upload now offers the option of uploading and submitting your return and payment information through “server to server” processing. This option may be advantageous to companies filing on behalf of a high volume of customers. Your server will communicate with TAX’s server and provide files with return and payment information as detailed in the Web Upload Server to Server Specifications.
You must still register to use the service. Mark the “Server to Server” check box and provide your server’s IP Address in order to finish the registration process. A Business Administrator will contact you within 10 – 15 business days to provide you with complete login and password information.
New federal banking regulations have imposed additional reporting requirements on all electronic banking transactions that directly involve a financial institution outside of the territorial jurisdiction of the United States at any point in the process. These are called International ACH Transactions (IAT).
At present, TAX does not support IAT.
If an international transaction is processed by TAX as a domestic transaction, it may be rejected by the taxpayer’s bank, subjecting the taxpayer to late penalties.
By instructing TAX to process the electronic banking transactions contained in your uploaded files, you are certifying that the transactions do not directly involve a financial institution outside of the territorial jurisdiction of the United States at any point in the process.
If any transaction is IAT, payment will need to be made using a paper check or by ACH Credit. For information about ACH Credit, please refer to TAX’s EFT Guide.
Please review our FAQs and Guide. If additional information is needed, please send an email to webupload@tax.virginia.gov.
Last Updated 1/20/2010 9:41
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