Jan. 11, 2022

RICHMOND, Va. – A major deadline is around the corner for employers or organizations in Virginia that withheld state income taxes in 2021. Monday, Jan. 31, 2022, is the due date for submitting 2021 withholding records, including W-2 and 1099 forms.

“We strongly encourage employers provide withholding records on time,” said Tax Commissioner Craig M. Burns. “If you don’t meet the deadline, your employees, retirees and customers could face significant delays with their tax refunds.”

In addition to W-2s, all 1099 forms should also be submitted to Virginia Tax by Jan. 31. Issuers of 1099 documents should note that a recent IRS change affects the formatting of Forms 1099R, 1099 MISC, 1099 NEC, and 1099K. You can find the updated federal specifications in our W-2/1099 Guide for Web Upload.

Starting this year, Virginia Tax will also accept corrected W-2s (or “W-2Cs”) for Tax Year 2021 and beyond. Use this form to update or change wage or withholding data. For Tax Year 2020 and prior years, payroll providers and employers will need to submit written copies of updated W-2s.

There are two free, online filing options available to help you submit withholding records electronically:

  • Web Upload, a file-based system that accepts multiple file types, including those created by most payroll software; and
  • eForms, fillable electronic forms with no signup required (best if you have a small number of employees).

Visit the Virginia Tax website for more information, or call Virginia Tax Business Customer Service at 804.367.8037.