RICHMOND, Va. – A major deadline is around the corner for employers or organizations in Virginia that withheld state income taxes in 2023. Wednesday, Jan. 31, 2024, is the due date for submitting 2023 withholding records, including W-2 and 1099 forms.

“We strongly encourage employers provide withholding records on time,” said Tax Commissioner Craig M. Burns. “If you don’t meet the deadline, your employees, retirees and customers could face significant delays with their tax refunds.”

In addition to W-2s, all 1099 forms should also be submitted to Virginia Tax by Jan. 31. Issuers of 1099 documents can find current specifications in our W-2/1099 Guide for Web Upload.

Virginia Tax also accepts corrected W-2s (or “W-2Cs”) for Tax Year 2021 and beyond. Use this form to update or change wage or withholding data. For Tax Year 2020 and prior years, payroll providers and employers will need to submit written copies of updated W-2s.

There are two free, online filing options available to help you submit withholding records electronically:   

  • eForms, a fast and free way to file and pay state taxes online; and
  • Web Upload, which allows you to file and pay employer withholding and income tax statements.

The authentication process (for both eForms and Web Upload) works the same way for W-2Cs and W-2s, so taxpayers should be prepared to enter requested withholding info to be authenticated.

Visit the Virginia Tax website for more information, or call the Virginia Tax Business Customer Service team at 804.367.8037.